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Finance Basics for Scout Units: Difference between revisions
From ScoutWiki, For Everyone, Everywhere involved with Scouting and Guiding...
→Expense Vouchers
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Partial year adjustment: You can declare an odd year - one with either fewer months or extra months for if you want to move your unit from a Calendar Year to a School year fiscal program (or vice-versa). | Partial year adjustment: You can declare an odd year - one with either fewer months or extra months for if you want to move your unit from a Calendar Year to a School year fiscal program (or vice-versa). | ||
== | == Disbursements == | ||
=== Expense Vouchers === | |||
* '''[https://docs.google.com/spreadsheets/d/1DbnMXXjSGi6__Q7GzZ9DMbBZiuD6eNReDdxAasPVysk/edit#gid=0 Expense Voucher for Scout Units]''' - Online Template | |||
* Every expense should include an approved expense voucher. (Exception - Disbursements covered by a written contract such as monthly rental agreement.) | |||
* All Vouchers must include original receipts. | |||
* All Vouchers must be approved by any member of the unit Key 3 Leadership. | |||
* No Leader can ever approve a voucher payable to himself. (One other member of the Key 3 should approve this voucher.) | |||
=== Travel reimbursements === | |||
* Current (2020) USA Mileage reimbursement is $0.575 per mile. This rate is what you can claim on your taxes. The actual reimbursement rate can be modified (up or down) by vote of unit committee depending circumstances. | |||
* Mileage rates may vary by country and by currency and by metric system. | |||
* Print a Google Map to show actual mileage for route taken. (This might be challenging for travel to remote campsites?) | |||
* Individuals may opt to submit a gasoline receipt of the mileage reimbursement. | |||
* Scout units may opt to allow a higher rate for large vehicles (passenger vans) that consumer a higher rate of gas. | |||
* Guidelines applicable for your unit should be listed on the expense voucher form. | |||
== Resources: == | == Resources: == | ||
* '''[https://docs.google.com/spreadsheets/d/1S-yxcFyh0rCnOO6Dv27DU-TUNzPAuqbfuywAFM9Icmw/edit#gid=0 2020 Scout Unit Billing Worksheet]''' - Download and Use this worksheet to track what each family in your unit owes, credits given and payment history. With grand totals. | * '''[https://docs.google.com/spreadsheets/d/1S-yxcFyh0rCnOO6Dv27DU-TUNzPAuqbfuywAFM9Icmw/edit#gid=0 2020 Scout Unit Billing Worksheet]''' - Download and Use this worksheet to track what each family in your unit owes, credits given and payment history. With grand totals. | ||
