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Comparison of Boy Scout Troop Management Software: Difference between revisions

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Note: Information pulled from websites and may be incomplete.  Not all package levels have all features, so only use this as a guide for more research.
Note: Information pulled from websites and may be incomplete.  Not all package levels have all features, so only use this as a guide for more research.
== Feature Comparison of Currently Maintained Cub Scout Products ==
Note: Information compiled 8/15/2022.  Packmaster provided answers to questions.  Other vendors were unresponsive to a request for information.  Information was gathered through reviews of available demo sites and/or trial software.  Scoutbook was not reviewed because no functional demo site or trial could be located
{| class="wikitable"
|Question
|Category
|Item
|Packmaster
|TroopWebHostCS
|Scout Manager
|ScoutBook
|Troop Track
|-
|10101
|01 General
|Website
|<nowiki>https://www.troopmaster.com/</nowiki>
|<nowiki>http://www.troopwebhostcs.com/</nowiki>
|<nowiki>http://www.scoutmanager.com/</nowiki>
|<nowiki>https://scoutbook.scouting.org/</nowiki>
|<nowiki>https://trooptrack.com/</nowiki>
|-
|10102
|01 General
|Trial Period (Days)
|30
|45
|60
|365
|30
|-
|10103
|01 General
|Generic Demo (Is one available,  URL)
|no
|<nowiki>https://www.troopwebhostcs.org/Pack999Demo/</nowiki>
|<nowiki>http://demo.scoutmanager.com/</nowiki>
|<nowiki>https://help.scoutbook.scouting.org/knowledge-base/scoutbook-demo-environment/</nowiki>
|No
|-
|10201
|02 Finance
|Finance Management Module  Included (list cost if additional)
|Yes,  Additional Purchase required (PackLedger)
|Yes
|Yes
|Yes
|Yes
|-
|10202
|02 Finance
|Collection of Fees and Dues
|yes
|Yes
|
|
|Yes
|-
|10203
|02 Finance
|Fundraising Support
|yes
|Yes
|No
|
|Yes
|-
|10204
|02 Finance
|Receipt Management for  finances
|no
|Yes
|No
|
|Yes
|-
|10205
|02 Finance
|Credit Card Transaction Fees  (issued by software, not from payment gateway)
|no
|No
|Yes
|
|None
|-
|10206
|02 Finance
|Supported Payment Gateways
|Yes  paypal
|Yes  Paypal and Square
|Yes  Paypal
|
|Yes  Paypal, Stripe
|-
|10207
|02 Finance
|digital Collection of  dues from members
|no
|Yes
|Yes
|
|Yes,  through Scout Accounts
|-
|10208
|02 Finance
|Collect raised funds from  members participating in fundraisers
|
|Manual
|No
|
|Yes  Manual Calculations
|-
|10209
|02 Finance
|Family Accounts (allow families  to carry and draw down pre-paid account)
|no
|Yes  Per member
|Yes
|
|Yes
|-
|10210
|02 Finance
|General Ledger Included (overall  transaction list with Deposits and Withdrawals)
|Yes  through our reports
|Yes
|Yes
|
|Yes
|-
|10211
|02 Finance
|Workflow for volunteers to  submit receipts for reimbursement
|no
|Yes
|No
|
|No
|-
|10212
|02 Finance
|ability to issue reimbursement  payments to volunteers
|Yes  done through transactions in Ledger
|Yes  Able to Log payment / credit to their Scout Account
|No
|
|Yes
|-
|10213
|02 Finance
|Popcorn Fundraiser Module
|Yes  through the fundraisers
|Yes,  able to load products directly from Trails End
|No
|
|No
|-
|10214
|02 Finance
|Fundraiser product inventory  tracker
|no
|Yes
|No
|
|No
|-
|10215
|02 Finance
|Tracking of Bank Account  Balances
|
|Yes
|Yes
|
|Yes
|-
|10216
|02 Finance
|Tracking of Bank Statements
|
|No
|No
|
|No
|-
|10301
|03 Events
|Event Management
|yes
|Yes
|Yes
|
|Yes
|-
|10302
|03 Events
|RSVP Function
|yes
|Yes
|Yes
|
|Yes
|-
|10303
|03 Events
|Collect Fees for Events
|yes
|Yes
|Yes
|
|Yes
|-
|10304
|03 Events
|Registration Limits
|yes
|no
|Yes
|
|Yes
|-
|10305
|03 Events
|Event Administrators
|Yes  Write permissions for activiites not specific per event
|Yes
|Yes
|
|Yes
|-
|10306
|03 Events
|Event Reminders
|yes
|Yes  Manual, Email and SMS
|Yes,  Automated
|
|Yes
|-
|10307
|03 Events
|Event Invitations
|Yes  part of the activity reminder
|Yes
|Yes
|
|Yes
|-
|10308
|03 Events
|Targeted communications to  members based on RSVP status Not Yet RSVP
|no
|Yes
|No
|
|Yes
|-
|10309
|03 Events
|Targeted communications to  members based on elegibility (age, den membership)
|Yes  email groups based on dens/patrols
|Yes
|Yes
|
|N
|-
|10310
|03 Events
|Targeted communications to  members based on RSVP status Attending
|Yes  an email group filter can be created based on attending
|Yes
|Yes
|
|Yes
|-
|10311
|03 Events
|Generate Tour Permit NO LONGER  REQUIRED
|
|Yes,  includes drivers and training
|Yes  Only PDF Roster
|
|N
|-
|10312
|03 Events
|Include Virtual Meeting Link
|
|Yes
|Yes  In Body
|
|No
|-
|10313
|03 Events
|Signup list for items to bring
|
|Yes
|No
|
|No
|-
|10314
|03 Events
|Signup Deadline
|
|Yes
|Yes
|
|Yes
|-
|10315
|03 Events
|Leader Listing
|
|Yes
|Yes
|
|Yes
|-
|10401
|04 Data Management
|Digital Connection to ScoutNET  (BSA Backend) for Advancement and Rechartering
|Yes  advancement only, BSA no longer supports rechartering through 3rd party  systems
|Yes  Manual File Import /  Export for  Advancement
NO ASSISTANCE FOR RECHARTERING
|Yes  Receive and send advancement info digitally, receive user information
|
|Yes  Manual Imports / Exports
|-
|10402
|04 Data Management
|Digital Connection to ScoutNET  for mid-year membership management
|No BSA no longer supports this  option through 3rd party systems
|Yes  Only Export from Scoutnet into this website
|No
|
|Yes  Manual Imports / Exports
|-
|10403
|04 Data Management
|is it possible to input youth  records into your software that are not yet registered in ScoutNet
|yes
|Yes
|Yes
|
|Yes
|-
|10404
|04 Data Management
|is it possible to input Adult  records into your software that are not yet registered in ScoutNet
|yes
|Yes
|Yes
|
|Yes
|-
|10405
|04 Data Management
|Can you merge manually created  person records with their Scoutnet equivlent
|no
|Yes
|
|
|
|-
|10406
|04 Data Management
|Health Form Tracking
|Yes
|Yes
|Yes
|
|Yes
|-
|10501
|05 Costs
|Annual Cost
|as low as $60/year, probably $80  with desired features
|109
|95
|0
|99
|-
|10502
|05 Costs
|Additional available upgrades
|no
|
|
|
|
|-
|10503
|05 Costs
|Storage costs if any
|none
|
|
|
|
|-
|10601
|06 Access
|Web-Based (desktop software  would not enable multiple users to colaborate)
|yes
|Yes
|Yes
|
|Yes
|-
|10602
|06 Access
|Mobile App
|yes
|Yes
|
|
|Yes
|-
|10701
|07 Feature Dev
|Active Development (last update  annoucement)
|yes,  updated very frequently, last update released on 08/01/22
|unknown, app updated in 2022
|
|
|Dec-21
|-
|10801
|08 Communication
|Group Email
|yes
|Yes,  Basic Formatting
|Yes
|
|Yes
|-
|10802
|08 Communication
|Group SMS
|Yes  Text via email
|Yes,  Manual
|Yes
|
|Yes
|-
|10803
|08 Communication
|Distribution Group Management  (communicate to all that meet this criteria (age, den, etc))
|yes
|Yes  Manual Group Management
|Yes
|
|Yes
|-
|10804
|08 Communication
|Newsletters
|Yes,  Fully Automated Weekly
|Yes,  Automated
|Yes,  Automated, includes articles and calendar events
|
|Yes,  Automated
|-
|10805
|08 Communication
|Website Development
|Yes  custom web templates available
|Yes
|No
|
|Yes  Simple Webpages, not very good
|-
|10806
|08 Communication
|Pack Forum
|
|Yes
|No
|
|Yes
|-
|10901
|09 Support Model
|Phone
|yes
|No
|No
|
|Yes
|-
|10902
|09 Support Model
|Email
|yes
|Yes
|Yes
|
|Yes
|-
|10903
|09 Support Model
|Knowledgebase
|Yes  FAQ's and demo videos available through our website
|No
|Yes
|
|Yes
|-
|10904
|09 Support Model
|User Forums
|no
|No
|Yes
|
|Yes
|-
|11001
|10 Advancement
|Den Leaders can add advancement
|yes  (you can control this through the permissions in the system)
|Yes
|Yes
|
|Yes
|-
|11002
|10 Advancement
|Parents can add advancement
|yes  (you can control this through the permissions in the system)
|Yes
|Yes
|
|Yes
|-
|11003
|10 Advancement
|Purchase Lists for recognition
|yes,  through the Court of Honor report
|Yes
|Yes
|
|Yes
|-
|11004
|10 Advancement
|Print rank pocket certificate  templates
|yes
|No
|Yes
|Yes
|Yes
|-
|11005
|10 Advancement
|Print Official Advancement  Report
|yes
|Yes  Unofficial
|Yes  Unofficial
|Yes
|Yes
|-
|11101
|11 Attendance
|Event attendence recording
|yes
|Yes
|Yes
|
|Yes
|-
|11102
|11 Attendance
|Tracking of cumulative  achievements (hiking, camping, service hours, etc)
|yes
|Yes,  by event type
|No
|
|Yes
|-
|11201
|12 Photo / Media Management
|Photo Albums
|yes
|Yes
|No
|
|Yes
|-
|11202
|12 Photo / Media Management
|Facial & Content Recognition
|no
|No
|No
|
|Yes,  may not be fully functional
|-
|11301
|13 File Management
|Document Storage
|yes
|Yes
|No
|
|Yes
|-
|11302
|13 File Management
|Photo Storage
|yes
|Yes
|No
|
|Yes,  Photos Only
|-
|11401
|14 Den Leader tools
|Communication to Parents on  completion of steps
|no
|No
|No
|Yes
|No
|-
|11402
|14 Den Leader tools
|Communication to parents on  missed meeting
|no
|No
|No
|Yes
|No
|-
|11403
|14 Den Leader tools
|Meeting Scheduling
|yes
|Yes
|Yes
|Yes
|Yes
|-
|11404
|14 Den Leader tools
|Meeting Preperation
|no
|No
|No
|Yes
|No
|-
|11405
|14 Den Leader tools
|Meeting Attendance
|yes
|Yes
|Yes
|Yes
|Yes
|}


==External links==
==External links==
Awscouts
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