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Comparison of Boy Scout Troop Management Software: Difference between revisions

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Comparison of Boy Scout Troop Management Software (view source)

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Updated formatting of Feature Comparison of Cub Scout Products
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Note: Information pulled from websites and may be incomplete. Not all package levels have all features, so only use this as a guide for more research.


'''Table Explanation'''
'''Table Explanation'''
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| {{yes}}
| {{yes}}
| {{yes}}
| {{yes}}
| {{yes}}
| {{no}}
|-
|-
| TroopKit [http://www.troopkit.com/]
| troop
| {{yes}}
| {{no}}
| {{yes}}
| {{yes}}
| {{yes}}
| {{no}}
| {{no}}
| {{no}}
| {{no}}
| {{no}}
| {{yes}}
| {{yes}}
| {{no}}
| {{no}}
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Note: Information pulled from websites and may be incomplete. Not all package levels have all features, so only use this as a guide for more research.


'''Table Explanation'''
'''Table Explanation'''
Line 491: Line 510:
|-
|-
! Software
! Software
! Leader Management
! Leader/Parent Management
! Scout Management
! Scout Management
! Group Calendar
! Group Calendar
! Equipment
! SMS Notifications
! SMS Notifications
! Email Distribution Lists
! Email Distribution Lists
Line 501: Line 521:
|-
|-
| Scoutbook[https://www.scoutbook.com]
| Scoutbook[https://www.scoutbook.com]
|
| Information, Roles, Track Training
|
| Scout Information, Roles, Track Advancement
|
| Reoccurring Events (with plugin), RSVP/Registration, Permission Slip, Reminders, Attendance
|
| No
|
| Yes
|
| Predefined Lists
|
| No
|
| Full tracking, Online Payment, Reports
| Support [https://help.scoutbook.scouting.org/article-categories/scoutbook/] Community [https://discussions.scouting.org/]
|-
|-
| Scout Manager[http://www.scoutmanager.com/]
| Scout Manager[http://www.scoutmanager.com/]
| Leader Information, Roles, Track Training & Awards
| Information, Roles, Track Training & Awards
| Scout Information, Track/Approve Advancement, Define Patrols and Leadership
| Scout Information, Track/Approve Advancement, Define Patrols and Leadership
| Reoccurring Events, RSVP/Registration, Permission Slips, Email Reminder, Subscribe to Calendar
| Reoccurring Events, RSVP, Reminders, Subscribe to Calendar, Attendance
|
| Yes
| Yes
| Custom Email Groups, Externally Accessible
| Custom Email Groups, Externally Accessible
| Yes
| Documents, Photos
| Full tracking, Online Payment, Reports
| Full tracking, Online Payment, Reports
| Features [http://www.scoutmanager.com/index.html] [http://www.scoutmanager.com/the-case-for-scout-manager.html]
| Features [http://www.scoutmanager.com/index.html] [http://www.scoutmanager.com/the-case-for-scout-manager.html]
|-
|-
| Troop Track[http://trooptrack.com/]  
| Troop Track[http://trooptrack.com/]  
|
| Member Permissions
|
| Member Permissions, Track Achievements
|
| Reoccurring Events, RSVP/Registration, Reminders, Subscribe to Calendar, Attendance
|
| Check In/Out
|
| Yes
|
| Custom Email Groups
|
| Documents, Photos
|
| Full tracking, Online Payment, Reports
| Features [https://trooptrack.com/features] Updates [https://trooptrack.com/product_updates] Training [https://vimeo.com/trooptrack] Community [https://community.trooptrack.com/]
|-
|-
| TroopMaster/PackMaster Web 2.0[http://troopmaster.com/products/boyscouts/products.aspx]
| TroopMaster/PackMaster Web 2.0[http://troopmaster.com/products/boyscouts/products.aspx]
| Leader Information, Roles, Track Training & Awards, Custom Fields
| Leader Information, Roles, Track Training & Awards, Custom Fields
| Scout Information, Track/Approve Advancement, Define Patrols and Leadership, Custom Fields
| Scout Information, Track/Approve Advancement, Define Patrols and Leadership, Custom Fields
| Reoccurring Events, RSVP/Registration, Permission Slips, Email Reminder, Subscribe to Calendar
| Reoccurring Events, RSVP/Registration, Permission Slips, Reminders, Subscribe to Calendar, Attendance
| Tracking
| Yes
| Yes
| Custom Email Groups, Externally Accessible
| Documents, Photos
| Full tracking, Online Payment, Reports
| Features [https://www.troopmaster.com/whychooseus.html] Training [https://www.youtube.com/user/TroopmasterSoftware/videos]
|-
| TroopKit [http://www.troopkit.com/]
| Information, Roles
| Information, Roles, Patrols, Track Advancement, Track Challenges
| Reoccurring Meetings, Duties, Meals, RSVP/Registration, Permission Slips, Reminders, Add to External Calendar, Attendance
| Library/Gear Tracking
| No
| Custom Email Groups
| Custom Email Groups
| Yes
| No
| Full tracking, Online Payment, Reports
| Scout Account
| Features [https://www.troopmaster.com/whychooseus.html]
| Features [https://www.troopkit.com/features2.php] Manual[https://www.troopkit.com/manual/]
|-
|-
| TroopWebHost[http://www.TroopWebHost.com/]
| TroopWebHost[http://www.TroopWebHost.com/]
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|
|
|
|
| Training [https://www.youtube.com/channel/UCKb2RDqw_XFka90Omf-78gw/videos]
|-
|-
| TroopWebHostCS[http://www.TroopWebHostCS.com/]
| TroopWebHostCS[http://www.TroopWebHostCS.com/]
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|
|
|
|
| Training [https://www.youtube.com/channel/UCKb2RDqw_XFka90Omf-78gw/videos]
|-
|-
| myPack[https://www.mypack.us/]
| myPack[https://www.mypack.us/]
|
|
|
|
|
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|-
|-
| myTroop[https://www.mytroop.us/]
| myTroop[https://www.mytroop.us/]
|
|
|
|
|
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|}
|}


Note: Information pulled from websites and not all package levels have all features, so only use this as a guide for more research.
Note: Information pulled from websites and may be incomplete.  Not all package levels have all features, so only use this as a guide for more research.


==Public and Outreach Features==
==Public and Outreach Features==
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! Newsletter
! Newsletter
! Donation Email Lists
! Donation Email Lists
! Fundraising Tracking/Payment
|-
|-
| Scoutbook[https://www.scoutbook.com]
| Scoutbook[https://www.scoutbook.com]
|
|
|
|
|
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|-
|-
| Scout Manager[http://www.scoutmanager.com/]
| Scout Manager[http://www.scoutmanager.com/]
| Yes
| Only for Unit
|
|
|-
| Troop Track[http://trooptrack.com/]
| Yes
| Only for Unit
|
|
|-
| TroopMaster/PackMaster Web 2.0[http://troopmaster.com/products/boyscouts/products.aspx]
| Yes
| Only for Unit
|
| Sales/Collections
|-
| TroopKit [http://troopkit.com]
| No (only Calendar)
| No
| No
| No
|-
| TroopWebHost[http://www.TroopWebHost.com/]
| Yes
| Only for Unit
|
| Sales/Collections/Payment
|-
| TroopWebHostCS[http://www.TroopWebHostCS.com/]
| Yes
| Only for Unit
|
| Sales/Collections/Payment
|-
| myPack[https://www.mypack.us/]
| Yes
|
|
|
|-
| myTroop[https://www.mytroop.us/]
| Yes
|
|
|
|}
Note: Information pulled from websites and may be incomplete.  Not all package levels have all features, so only use this as a guide for more research.
== Feature Comparison of Currently Maintained Cub Scout Products ==
Note: Information compiled 8/15/2022.  Packmaster provided answers to questions.  Other vendors were unresponsive to a request for information.  Information was gathered through reviews of available demo sites and/or trial software.  Scoutbook was not reviewed because no functional demo site or trial could be located
{| class="wikitable"
|Question
|Category
|Item
|Packmaster
|TroopWebHostCS
|Scout Manager
|ScoutBook
|Troop Track
|-
|10101
|01 General
|Website
|<nowiki>https://www.troopmaster.com/</nowiki>
|<nowiki>http://www.troopwebhostcs.com/</nowiki>
|<nowiki>http://www.scoutmanager.com/</nowiki>
|<nowiki>https://scoutbook.scouting.org/</nowiki>
|<nowiki>https://trooptrack.com/</nowiki>
|-
|10102
|01 General
|Trial Period (Days)
|30
|45
|60
|365
|30
|-
|10103
|01 General
|Generic Demo (Is one available,  URL)
|no
|<nowiki>https://www.troopwebhostcs.org/Pack999Demo/</nowiki>
|<nowiki>http://demo.scoutmanager.com/</nowiki>
|<nowiki>https://help.scoutbook.scouting.org/knowledge-base/scoutbook-demo-environment/</nowiki>
|No
|-
|10201
|02 Finance
|Finance Management Module  Included (list cost if additional)
|Yes,  Additional Purchase required (PackLedger)
|Yes
|Yes
|Yes
|Yes
|-
|10202
|02 Finance
|Collection of Fees and Dues
|yes
|Yes
|
|
|Yes
|-
|10203
|02 Finance
|Fundraising Support
|yes
|Yes
|No
|
|Yes
|-
|10204
|02 Finance
|Receipt Management for  finances
|no
|Yes
|No
|
|Yes
|-
|10205
|02 Finance
|Credit Card Transaction Fees  (issued by software, not from payment gateway)
|no
|No
|Yes
|
|None
|-
|10206
|02 Finance
|Supported Payment Gateways
|Yes  paypal
|Yes  Paypal and Square
|Yes  Paypal
|
|Yes  Paypal, Stripe
|-
|10207
|02 Finance
|digital Collection of  dues from members
|no
|Yes
|Yes
|
|Yes,  through Scout Accounts
|-
|10208
|02 Finance
|Collect raised funds from  members participating in fundraisers
|
|Manual
|No
|
|Yes  Manual Calculations
|-
|10209
|02 Finance
|Family Accounts (allow families  to carry and draw down pre-paid account)
|no
|Yes  Per member
|Yes
|
|Yes
|-
|10210
|02 Finance
|General Ledger Included (overall  transaction list with Deposits and Withdrawals)
|Yes  through our reports
|Yes
|Yes
|
|Yes
|-
|10211
|02 Finance
|Workflow for volunteers to  submit receipts for reimbursement
|no
|Yes
|No
|
|No
|-
|10212
|02 Finance
|ability to issue reimbursement  payments to volunteers
|Yes  done through transactions in Ledger
|Yes  Able to Log payment / credit to their Scout Account
|No
|
|Yes
|-
|10213
|02 Finance
|Popcorn Fundraiser Module
|Yes  through the fundraisers
|Yes,  able to load products directly from Trails End
|No
|
|No
|-
|10214
|02 Finance
|Fundraiser product inventory  tracker
|no
|Yes
|No
|
|No
|-
|10215
|02 Finance
|Tracking of Bank Account  Balances
|
|Yes
|Yes
|
|Yes
|-
|10216
|02 Finance
|Tracking of Bank Statements
|
|No
|No
|
|No
|-
|10301
|03 Events
|Event Management
|yes
|Yes
|Yes
|
|Yes
|-
|10302
|03 Events
|RSVP Function
|yes
|Yes
|Yes
|
|Yes
|-
|10303
|03 Events
|Collect Fees for Events
|yes
|Yes
|Yes
|
|Yes
|-
|10304
|03 Events
|Registration Limits
|yes
|no
|Yes
|
|Yes
|-
|10305
|03 Events
|Event Administrators
|Yes  Write permissions for activiites not specific per event
|Yes
|Yes
|
|Yes
|-
|10306
|03 Events
|Event Reminders
|yes
|Yes  Manual, Email and SMS
|Yes,  Automated
|
|Yes
|-
|10307
|03 Events
|Event Invitations
|Yes  part of the activity reminder
|Yes
|Yes
|
|Yes
|-
|10308
|03 Events
|Targeted communications to  members based on RSVP status Not Yet RSVP
|no
|Yes
|No
|
|Yes
|-
|10309
|03 Events
|Targeted communications to  members based on elegibility (age, den membership)
|Yes  email groups based on dens/patrols
|Yes
|Yes
|
|N
|-
|10310
|03 Events
|Targeted communications to  members based on RSVP status Attending
|Yes  an email group filter can be created based on attending
|Yes
|Yes
|
|Yes
|-
|10311
|03 Events
|Generate Tour Permit NO LONGER  REQUIRED
|
|Yes,  includes drivers and training
|Yes  Only PDF Roster
|
|
|N
|-
|10312
|03 Events
|Include Virtual Meeting Link
|
|
|Yes
|Yes  In Body
|
|
|No
|-
|-
| Troop Track[http://trooptrack.com/]
|10313
|03 Events
|Signup list for items to bring
|
|Yes
|No
|
|No
|-
|10314
|03 Events
|Signup Deadline
|
|Yes
|Yes
|
|Yes
|-
|10315
|03 Events
|Leader Listing
|
|Yes
|Yes
|
|Yes
|-
|10401
|04 Data Management
|Digital Connection to ScoutNET  (BSA Backend) for Advancement and Rechartering
|Yes  advancement only, BSA no longer supports rechartering through 3rd party  systems
|Yes  Manual File Import /  Export for  Advancement
NO ASSISTANCE FOR RECHARTERING
|Yes  Receive and send advancement info digitally, receive user information
|
|Yes  Manual Imports / Exports
|-
|10402
|04 Data Management
|Digital Connection to ScoutNET  for mid-year membership management
|No BSA no longer supports this  option through 3rd party systems
|Yes  Only Export from Scoutnet into this website
|No
|
|Yes  Manual Imports / Exports
|-
|10403
|04 Data Management
|is it possible to input youth  records into your software that are not yet registered in ScoutNet
|yes
|Yes
|Yes
|
|Yes
|-
|10404
|04 Data Management
|is it possible to input Adult  records into your software that are not yet registered in ScoutNet
|yes
|Yes
|Yes
|
|Yes
|-
|10405
|04 Data Management
|Can you merge manually created  person records with their Scoutnet equivlent
|no
|Yes
|
|
|
|-
|10406
|04 Data Management
|Health Form Tracking
|Yes
|Yes
|Yes
|
|Yes
|-
|10501
|05 Costs
|Annual Cost
|as low as $60/year, probably $80  with desired features
|109
|95
|0
|99
|-
|10502
|05 Costs
|Additional available upgrades
|no
|
|
|
|
|-
|10503
|05 Costs
|Storage costs if any
|none
|
|
|
|
|-
|10601
|06 Access
|Web-Based (desktop software  would not enable multiple users to colaborate)
|yes
|Yes
|Yes
|
|Yes
|-
|10602
|06 Access
|Mobile App
|yes
|Yes
|
|
|Yes
|-
|10701
|07 Feature Dev
|Active Development (last update  annoucement)
|yes,  updated very frequently, last update released on 08/01/22
|unknown, app updated in 2022
|
|
|Dec-21
|-
|10801
|08 Communication
|Group Email
|yes
|Yes,  Basic Formatting
|Yes
|
|Yes
|-
|10802
|08 Communication
|Group SMS
|Yes  Text via email
|Yes,  Manual
|Yes
|
|
|Yes
|-
|10803
|08 Communication
|Distribution Group Management  (communicate to all that meet this criteria (age, den, etc))
|yes
|Yes  Manual Group Management
|Yes
|
|
|Yes
|-
|10804
|08 Communication
|Newsletters
|Yes,  Fully Automated Weekly
|Yes,  Automated
|Yes,  Automated, includes articles and calendar events
|
|
|Yes,  Automated
|-
|-
| TroopMaster/PackMaster Web 2.0[http://troopmaster.com/products/boyscouts/products.aspx]
|10805
|08 Communication
|Website Development
|Yes  custom web templates available
|Yes
|No
|
|Yes  Simple Webpages, not very good
|-
|10806
|08 Communication
|Pack Forum
|
|
|Yes
|No
|
|
|Yes
|-
|10901
|09 Support Model
|Phone
|yes
|No
|No
|
|
|Yes
|-
|-
| TroopWebHost[http://www.TroopWebHost.com/]
|10902
|09 Support Model
|Email
|yes
|Yes
|Yes
|
|
|Yes
|-
|10903
|09 Support Model
|Knowledgebase
|Yes  FAQ's and demo videos available through our website
|No
|Yes
|
|
|Yes
|-
|10904
|09 Support Model
|User Forums
|no
|No
|Yes
|
|
|Yes
|-
|-
| TroopWebHostCS[http://www.TroopWebHostCS.com/]
|11001
|10 Advancement
|Den Leaders can add advancement
|yes  (you can control this through the permissions in the system)
|Yes
|Yes
|
|
|Yes
|-
|11002
|10 Advancement
|Parents can add advancement
|yes  (you can control this through the permissions in the system)
|Yes
|Yes
|
|
|Yes
|-
|11003
|10 Advancement
|Purchase Lists for recognition
|yes,  through the Court of Honor report
|Yes
|Yes
|
|
|Yes
|-
|11004
|10 Advancement
|Print rank pocket certificate  templates
|yes
|No
|Yes
|Yes
|Yes
|-
|11005
|10 Advancement
|Print Official Advancement  Report
|yes
|Yes  Unofficial
|Yes  Unofficial
|Yes
|Yes
|-
|-
| myPack[https://www.mypack.us/]
|11101
|11 Attendance
|Event attendence recording
|yes
|Yes
|Yes
|
|
|Yes
|-
|11102
|11 Attendance
|Tracking of cumulative  achievements (hiking, camping, service hours, etc)
|yes
|Yes,  by event type
|No
|
|
|Yes
|-
|11201
|12 Photo / Media Management
|Photo Albums
|yes
|Yes
|No
|
|
|Yes
|-
|-
| myTroop[https://www.mytroop.us/]
|11202
|12 Photo / Media Management
|Facial & Content Recognition
|no
|No
|No
|
|
|Yes,  may not be fully functional
|-
|11301
|13 File Management
|Document Storage
|yes
|Yes
|No
|
|
|Yes
|-
|11302
|13 File Management
|Photo Storage
|yes
|Yes
|No
|
|
|Yes,  Photos Only
|-
|11401
|14 Den Leader tools
|Communication to Parents on  completion of steps
|no
|No
|No
|Yes
|No
|-
|11402
|14 Den Leader tools
|Communication to parents on  missed meeting
|no
|No
|No
|Yes
|No
|-
|11403
|14 Den Leader tools
|Meeting Scheduling
|yes
|Yes
|Yes
|Yes
|Yes
|-
|11404
|14 Den Leader tools
|Meeting Preperation
|no
|No
|No
|Yes
|No
|-
|11405
|14 Den Leader tools
|Meeting Attendance
|yes
|Yes
|Yes
|Yes
|Yes
|}
|}


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